PURPOSE
This document outlines the Delta Gymnastics (Delta) Policy in relation to a gymnast arriving or departing from training outside of the designated times.
SCOPE
At Delta we do what’s best to be our best! As part of the Delta ongoing commitment to child safety, we endeavour to ensure all children remain in a safe environment for the duration of their time at Delta.
As Delta classes run consecutively, we require all parents/guardians to ensure they drop off and pick up their gymnast from inside the facility at the correct time to allow for minimal disruption to Delta programming.
POLICY
Early Arrival
Delta recognises that gymnasts may travel significant distances to attend their classes. Depending on traffic and other variables, they may arrive much earlier than when their class commences.
However, gymnasts under 18 years must be directly supervised by their parent/guardian until the commencement of class, unless prior agreement from the gymnast’s coach/es or Delta office is obtained. This is primarily because in the event of an emergency, Delta may need to evacuate all patrons, and if a gymnast is present in our facilities without Delta employee knowledge, their safety may be at risk. Delta is not responsible for the supervision of a gymnast without having knowledge of their presence in and movement around Delta facilities.
Late Arrival
All classes include a warm-up component ensuring gymnasts are ready physically and mentally for planned activities. If parents/guardians are finding it difficult to get their gymnast to their current class because of other scheduling commitments, we encourage them to contact our friendly Member Services Team on 3262 0055 or admin@deltagym.com.au or speak with their Team Leader or Club Manager to discuss alternative arrangements.
Early Departure
Delta recognises that gymnasts may need to leave before their class concludes (this is typically more common for competitive gymnasts than recreational gymnasts). This may be because of a medical or non-medical reason. In such instances, Delta requires parents/guardians to ensure they have advised their gymnast’s coach/es by email in advance so as not to significantly disrupt classes or Delta programming.
Late Departure
If a parent/guardian anticipates they are going to be late to pick up their gymnast, they are required to phone or email the Delta office. In such instances, and at the conclusion of their class, the gymnast will be required to remain and wait inside the gym, to ensure their coach or another Delta employee has line of sight on them until such time a parent/guardian arrives.
If a gymnast, on repeat occasions, is not collected within five minutes of the end of their class a late pickup fee may be applied. This fee will be calculated at $15 for every 15 minutes, or part thereof and the charge processed on the parent/guardian account used for Delta membership payments.
BREACH OF POLICY
Breaches of this policy include but are not limited to:
Unsatisfactory conduct is defined as where the conduct involves a substantial or consistent failure to reach or maintain a reasonable standard of competence and diligence.
Misconduct is defined as a substantial or intentional disregard of the employer's interests.
Serious misconduct is defined as wilful or deliberate behaviour by an employee, participant or participant family member that is inconsistent with the continuation of the contract of employment, Delta Code of Conduct and causes serious and imminent risk to:
(i) the health or safety of a person; or
(ii) the reputation, viability or profitability of Delta or the gymnastics community.
If a disciplinary penalty is imposed it will be in line with the procedure outlined above, which may encompass a formal verbal warning, written warning, final written warning, or termination, and full details will be provided.
There may be occasions where the conduct of the individual/s is serious enough to by-pass one (or more) of the above steps and move immediately to a first and final written warning or termination.
Delta Management retains the right to take into account the severity of a misconduct and use their discretion accordingly in relation to disciplinary proceedings.
Policy Promotion
This policy is available to all Delta staff, volunteers, gymnasts and relations, and the broader gymnastics community, via the Delta website at https://www.deltagym.org.au/.
This policy will be communicated to all Delta staff, volunteers and gymnasts by the Club Director (or delegate), at the beginning of each calendar year.
APPROVAL AND REVIEW
Approved By: John Mitchell, Director, Delta Gymnastics
Review Date: February 2022
Policy Owner: Club Director, Delta Gymnastics
Contact Details: jmitchell@deltagym.com.au
- Gymnasts under 18 years being dropped off, unsupervised, more than 15 minutes before training without prior parent/guardian discussion with, and agreement from, their gymnast’s coach/es or the Delta office.
- Gymnasts arriving more than 10 minutes late to class with no prior communication with the gymnast’s coach/es or the Delta office.
- Parent/Guardian arriving late to pick up their gymnast at the end of class with no prior communication with the gymnast’s coach/es or the Delta office.
| Offence | 1st Occasion | 2nd Occasion | 3rd Occasion | 4th Occasion |
| Unsatisfactory conduct | Formal verbal warning | Written warning | Final written warning | Termination |
| Misconduct | Final written warning | Termination | ||
| Serious misconduct | Termination |